NOTE: This guide has now been superseded by our ‘Free Resources’. We have put together over a hundred ‘how-to’ guides, templates, links and downloads to make your job as easy as it possibly can be. Please click here for a downloadable copy of the Fete Convenor Resources.
Fete Planning – Make a Date
The right fete planning to make a date is critical to your event’s success. You cannot predict the weather a year in advance but you can save yourself some major disappointments and time clashes by finding out what’s going on in the wider community.
Find out as much you can about:
• scheduled dates of similar events in your locality over the next twelve months
• your own school’s activity calendar. The last thing you want is for your fete to clash with a major away-game — or an all-year level camp. That immediately impacts on children and parents, as volunteers and supporters. On the other hand, if there’s a significant home game, it may draw a bigger crowd to your activities
• major sporting finals — such as national football finals, State of Origin etc
• public holidays
• pupil-free days (creating ‘long weekends’)
• school holidays.
Armed with this information, you can go ahead and set your date! Keep in mind that Friday evenings are now becoming an increasingly popular alternative to crowded Saturday calendars. Evening events also lend themselves to firework finales.
Consider also how long will this event run? Over the years, some fetes have morphed into day and night extravaganzas. This is great in theory but do you really have the capacity to stage such a huge event?
To answer this question, you need to answer some other tough questions with brutal honesty:
• Does your group have the volunteer capacity to staff an event extending over six or eight or ten hours?
• Would extended hours truly be compensated in profits? You really have to work hard to make an event worth sticking around for.