8 Months to go | Fete in a Box

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8 Months to Go – ‘Fete in a Box’ Countdown Planner!

If you haven’t already joined our closed Facebook ‘Fete Convenors’ Group, it’s an amazing place where everyone ‘gets it’. You are most welcome to join us there 🙂

On this page you will find:

What is ‘Fete in a Box’?

‘Fete in a Box’ is the ultimate expression of our mission at the Fundraising Directory ‘to save volunteers from having to reinvent the wheel all of the time’!

  1. Sign up to our emails counting you down to the big event, featuring a BUNCH of tips and templates to make life easier.
  2. Send us your stuff! Fete in a Box is a ‘living project’ so please send us your feedback, ideas and templates to make it even more helpful!!
  3. This project is a huge labour of love, so please support our work by letting our advertisers know you found them through us 🙂


8 Months to Go! It’s time for:


  • Organise/ release schedule of meetings
  • Fill unfilled committee places
  • Get your budget approved
  • Think about appointing a ‘Thank You Seargent’ to keep track and celebrate all of the amazing work that is going on behind the scenes.


  • Book emergency services


  • Start to allocate stalls
    • Contact previous convenors
    • Contact class coordinators
  • Continue sorting out outside stall holders
  • Contact fire service and police to see if you can organise a visit on fete day.


  • Do you have a graphic designer in your team? Or somebody with Canva skills? If not, try to hunt one down to volunteer their time for you! These resources, including a brief for a graphic designer, will help you.



  • Work with convenor to get budget approval
  • Pay any deposits required for performers

☐ Entertainment

  • Are all your rides booked? Really? If not, get on it, I mean it!!
  • Book any outside performers


  • Raffles – I reckon it’s ok to start at 6 months for most raffles but if more ambitious you’ll need more time.

Suppliers who can help you – 

Below is a useful list of suppliers who can help you at this stage of organising your event. If you do end up booking with any of them, please let them know we sent you, so that they know, for sure, to continue supporting our good work!


Company:  Visit Website | Send Enquiry

Useful Articles

Fete Video

Quickfind Guide:

Activities, Face Painters and Entertainment

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Amusement Rides and Jumping Castles

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Animals & Pony Rides

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Bulk Suppliers

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA


ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

First Aid, ATMs & Services

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Food, Drink & Fun Foods

ACT   |   NSW   |   NT  |   QLD   |   SA   |   TAS   |   VIC   |   WA

Glow Sticks / LED

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Showbags, Novelties & Prizes

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Stall Supplies & Stallholders

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA