Fundraising Directory

Cake Stalls

Everyone knows that cake stalls are the mainstay of a fair or fete, but you can also run a fundraising drive using cakes, cupcakes or slices. Look at our suppliers for an easy option of quality pre-made slices and bakery treats.

Click here for cake stall recipes and for sweet stall recipes.

To Do List for a Cake Stall Convenor:

• The Sponsorships Convenor should be organising prizes for you. Liaise with them to see how they are going
• Print out and distribute competition letters including the types of cakes/slices/sweet treats kids need to make for the competition. The deadline for entering needs to be 3 weeks prior to Fete day
• Think about how you are going to decorate your stall
• Fill out the Stationery List for Convenors and give it to the Secretary
• Liaise with site convenor to discuss what equipment you will need (eg. tables, chairs)
• Send letter home asking for volunteers to help set up the day before and to man the stall on Fete day. Also ask for ideas on decorating the stall
• Print ingredient labels and instructions
• Buy trays/bags
• Keep receipts for expense claims for goods purchased for the stall, fill out the Purchase Approval/Expense Claim Form and give to the Treasurer so they can reimburse you
• Put kits together and include the deadline for delivering baked creations
• Organise Volunteer Roster and email to volunteers
• Put prizes together that the sponsorship/donations team have sourced
• Organise judge/s
• Deliver kits to the children with the help from other parents
• Create a sign if you are not getting the graphic designer to design one
• Fill out Float Option Request Letter and give it to the Treasurer
• The week before the Fete, collect your float, and sign for it

Day Before Fete Day:

• Set up tables and decorations
• Receive baked creations and label with coloured dots according to their price

Fete Day:

• Judging is done
• Cakes/slices and sweet treats are sold. Discounted at the end if necessary
• Fill out Stall Summary of Cash Movements each time money is collected and sign receipt book
• Pack up and keep an inventory of left over stock

Wrap Up:

• You may wish to write a note to put into the Fete wrap up newsletter to thank your volunteers
• After the Fete, don’t forget to prepare handover notes

Fete in a Box is filled with tips, recipes, downloadable resources and much more. Click here to access your free copy.