Fete Day | Fete in a Box

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Fete Day – ‘Fete in a Box’ Countdown Planner!

On this page you will find:

What is ‘Fete in a Box’?

‘Fete in a Box’ is the ultimate expression of our mission at the Fundraising Directory ‘to save volunteers from having to reinvent the wheel all of the time’!

  1. Sign up to our emails counting you down to the big event, featuring a BUNCH of tips and templates to make life easier.
  2. Send us your stuff! Fete in a Box is a ‘living project’ so please send us your feedback, ideas and templates to make it even more helpful!!
  3. This project is a huge labour of love, so please support our work by letting our advertisers know you found them through us 🙂

xMandy aka the Fundraising Whisperer

Fete Day! It’s time for:


  • Try to get there early to make sure bread delivered etc and also for final check
  • Hand out all Coordinator ID Badges
  • Food Vouchers to volunteers?
  • Check each stall throughout the day and make sure all is running smoothly. Trouble-shoot as necessary.
  • Make sure MC has a copy of the Running Sheet and also list of sponsors you want mentioned.
  • Little things that always come in handy:
    • Sticky tape
    • Scissors
    • Zip Ties
    • Marker pens
    • Pins
    • String


  • All vehicles must be off the oval, one hour before commencement!!
  • Advise the electrician as to where power is required.
  • Make sure all areas in the school are locked and toilets are open.
  • 2 sets of master keys should be available. One left with a food store (BBQ?)
  • Distribute walkie talkies to necessary people. Check spare batteries charged.
  • All participants (rides, entertainers, St Johns etc) should be greeted as they arrive and instructed where to set up.


  • Stall Co-ordinators should arrive 3-4 hours before commencement.
  • Cover all trestle tables
  • Start the BBQ early, and get the smell out there to the local community!
  • Stalls should not start selling until the fete is officially opened by the Principal.


  • The float may go to 2nd hand store early but other stalls to receive floats one hour prior to opening

End of Fete

  • Ask all convenors to clean up their areas and stack tables chairs etc in centre of oval. Pack Up crew collect.
  • Reward volunteers with BBQ’d leftover meat and drinks
  • Make sure all security and gates locked at end of day.
  • Ensure the treasurer available with the cheque book for those that require payment on the day. Keep invoices.

Quickfind Guide:

Activities, Face Painters and Entertainment

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Amusement Rides and Jumping Castles

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Animals & Pony Rides

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Bulk Suppliers

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA


ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

First Aid, ATMs & Services

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Food, Drink & Fun Foods

ACT   |   NSW   |   NT  |   QLD   |   SA   |   TAS   |   VIC   |   WA

Glow Sticks / LED

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Showbags, Novelties & Prizes

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Stall Supplies & Stallholders

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA