Fete Day

<< 1 Day To Go | Home/Index | Day After the Fete >>

Fete Day – Countdown!

On this page you will find:

Checklists for:
Quickfind guide to source all the suppliers you need

What is ‘Fete in a Box’?

Our ‘Fete in a Box’ Countdown is the predecessor to our book: The Practical Fete Handbook for Fundraising Event Organisers! The book contains all of the information in this article and so much more – consolidated in an easy-to-read format, including the bonus: 99 Fete Stall Ideas! You can buy the book in printed form or as an eBook here.

Fete Day! It’s time for:

☐ Convenor

Try to get there early to make sure bread delivered etc and also for final check
Hand out all Coordinator ID Badges
Food Vouchers to volunteers?
Check each stall throughout the day and make sure all is running smoothly. Trouble-shoot as necessary.
Make sure MC has a copy of the Running Sheet and also list of sponsors you want mentioned.
Little things that always come in handy:
- Sticky tape
- Scissors
- Zip Ties
- Marker pens
- Pins
- String
Ask all convenors to clean up their areas and stack tables chairs etc in centre of the oval. Pack Up crew collect.
Reward volunteers with BBQ’d leftover meat and drinks.
Make sure all security and gates locked at end of the day.
Ensure the treasurer available with the cheque book for those that require payment on the day. Keep invoices.

☐ Logistics

All vehicles must be off the oval, one hour before commencement!!
Advise the electrician as to where power is required.
Make sure all areas in the school are locked and toilets are open.
2 sets of master keys should be available. One left with a food store (BBQ?)
Distribute walkie talkies to necessary people. Check spare batteries charged.
All participants (rides, entertainers, St Johns etc) should be greeted as they arrive and instructed where to set up.

☐ Stalls

Stall Co-ordinators should arrive 3-4 hours before commencement.
Cover all trestle tables
Start the BBQ early, and get the smell out there to the local community!
Stalls should not start selling until the fete is officially opened by the Principal.

☐ Treasurer

The float may go to 2nd hand store early but other stalls to receive floats one hour prior to opening

☐ End of Fete

Ask all convenors to clean up their areas and stack tables chairs etc in centre of oval. Pack Up crew collect.
Reward volunteers with BBQ’d leftover meat and drinks
Make sure all security and gates locked at end of day.
Ensure the treasurer available with the cheque book for those that require payment on the day. Keep invoices.