9 Months to go | Fete in a Box

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9 Months to Go – ‘Fete in a Box’ Countdown Planner!

On this page you will find:

What is ‘Fete in a Box’?

‘Fete in a Box’ is the ultimate expression of our mission at the Fundraising Directory ‘to save volunteers from having to reinvent the wheel all of the time’!

  1. Sign up to our emails counting you down to the big event, featuring a BUNCH of tips and templates to make life easier.
  2. Send us your stuff! Fete in a Box is a ‘living project’ so please send us your feedback, ideas and templates to make it even more helpful!!
  3. This project is a huge labour of love, so please support our work by letting our advertisers know you found them through us 🙂

9 Months to Go! It’s time for:


  • Hold a meeting to check with coordinators to discuss needs
  • Canvas for remaining co-ordinators
  • Survey parents – who are connected – what skills + goods are they able to provide? Take a look at our ‘Just One Thing’ letter template.
  • Consider Free Dress Day/s to spur on donations


  • Form Wet Weather Plan – in particular, discuss whether you will consider wet weather insurance


  • If necessary, advertise in local newspaper/ Facebook groups for External Stall and Food operators


  • Consider – will you be updating your Fete Banner or printing a new one? 
  • Advertise internally in the school newsletter for – house & stall/food operators
  • Fete website / FB page / Instagram / Facebook closed groups. GREAT IDEA: How about starting a ‘Fete Fringe Dwellers’ closed group and inviting your school community to join. This one is to share the micro-tasks and to make sure the load is shared. For example ‘Is anyone going to be near X in the next two days to pick up this donation’. 


  • Approach major sponsors


  • Do your thing – pay bills, generate invoices for sponsors etc.



Useful Articles

Stall Ideas

Brains Trust; Creative Ideas for Fetes
Create-a-Cupcake Stand
Planning School Fundraisers (AKA make it easy for people to come to your event)
Celebrating Anniversaries and Milestones
Using Facebook cover images to promote events
Real estate agents – a fundraiser’s best friend?
Craft Stall Ideas
Just one thing letter

Fete Video

Quickfind Guide:

Activities, Face Painters and Entertainment

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Amusement Rides and Jumping Castles

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Animals & Pony Rides

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Bulk Suppliers

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA


ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

First Aid, ATMs & Services

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Food, Drink & Fun Foods

ACT   |   NSW   |   NT  |   QLD   |   SA   |   TAS   |   VIC   |   WA

Glow Sticks / LED

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Showbags, Novelties & Prizes

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Stall Supplies & Stallholders

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA