4 Months to go

Tip: Schedule other fundraising away from this time, or else parents may feel overloaded.

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4 Months to Go –  Countdown!

On this page you will find:

What is ‘Fete in a Box’?

Our ‘Fete in a Box’ Countdown is the predecessor to our book: The Practical Fete Handbook for Fundraising Event Organisers! The book contains all of the information in this article and so much more – consolidated in an easy-to-read format, including the bonus: 99 Fete Stall Ideas! You can buy the book in printed form or as an eBook here.

4 Months to Go! It’s time for:


  • Book all other requirements necessary (St John’s, sound people, stage, equipment hire, generators etc) With Logistics
  • Order all equipment/resources/supplies/consumables required (Our FREE download of Site Convenor Resources would be very useful here)
  • If supplies cannot be sourced via donations. Bulk buy where possible – Always economise (buy in bulk etc) – the more spent on a stall, the lower the profits!
  • Order Stall/Convenor ID Badges


  • Logistics security
  • Logistics risk – asses plans
  • Treasure map organise
  • Sufficient parking available? Sufficient power available?
  • Sufficient Rubbish Bins available? Skip Bin required?


  • Convenor forms due
  • Confirm External Stall/Food operators and check insurance
  • Ask Stall/Activity convenors to return their stall requirement list.


  • In newsletter, start asking for class donations of goods & services for the stalls
  • Book radio and newspaper ads
  • Advertise fete in online Special Event Directories
  • Send out regular notes to the school community about the fete – via Newsletter, Facebook and website.


  • Flag sponsors, make list what you need, who has bulk purchase plastics
  • Donation letters to go out and start canvassing local business for financial and or prize support.
  • If you can cover the cost of equipment and get donations for food and prizes you will save big $$$’s.
  • If letters do not go out now, the success rate will be lower as other schools will get in ahead of you and bleed the community dry of donations
  • When writing letters for assistance, try to focus on a need for the school that the general community sees achievable and of benefit to the children. Generalized letters do not have the same effect.
  •  Offer sponsorship – gold, silver and bronze in return for extra advertising thru school newsletters, Fete Flyers, Fete website, and on the day. Works well at private schools.
  • Confirm advertising plan – banners, flyers, radio and newspaper, website & Facebook


  • School based performances commit students. The more outside groups booked, the more people from the community you draw into the fete
  • Years prep – year 4 usually perform on the day – make these perform early in the fete as younger children may go home after lunch.
  • The school choir usually opens the fete. The school band then performs and then the children can go enjoy themselves.
  • Form MC Running Sheet


  • Start putting together prizes for raffle ie: prize wheel/multi draw.

Useful Articles

Profiling Sponsors
Envelope Fundraising
Badge Making Fundraiser
Lucky Tickets
Fundraising Fatigue
Fete Insurance and Risk Management
Cow Poo Lotto Fundraising
Fete equipment hire
Cake Stall Ideas
Be careful with the money you already have
guide to contingency planning for fete organisers
Waste Management at Your Event

Quickfind Guide:

Activities, Face Painters and Entertainment

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Amusement Rides and Jumping Castles

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Animals & Pony Rides

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Bulk Suppliers

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First Aid, ATMs & Services

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Food, Drink & Fun Foods

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Glow Sticks / LED

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Showbags, Novelties & Prizes

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Stall Supplies & Stallholders

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