Fete Countdown - 2 Weeks to go | Fundraising Directory and Ideas

2 Weeks to Go – ‘Fete in a Box’ Countdown Planner!

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Check your state’s regulations with notifying neighbours of your firework display. In Queensland neighbours in close proximity (approx. 200m) to the display must be notified no less than 4 days before.
Send stallholder info + site plan
Arrange Set Up/Pack Up Roster
Organise Garbage Collection during the event
Final meeting to make sure all is ready the week before.
Pick up items from Consumable Wholesaler (Serviettes, Cutlery, etc) and store. Sort into stall boxes. Ask convenors to collect their items on the Friday before the fete.
Finalise Operations Manual
Collect price lists from convenors – send to treasurer
Produce Run Order
Final check with property manager
Confirm electrician
Print off all volunteer signup sheets

Book electrician for Fete Day
Arrange Hire Equipment pick up
Make sure 2 dads sleep over for security the night before. Perhaps reward them with Pizza and a few beers. Rides company will normally will arrive night before. Ensure toilets/showers are left open.
Confirm all equipment bookings
Organise equipment pickup/deliveries

Stall holders meeting, discuss float, reimbursements, schedule, setup
Last minute confirmation outside stall holders and access instructions
Make sure that all helpers get a roster well before the Fair, and a roster is in each stall on the day
There should also be a sign on/ off sheet for every stall on the day of the fete re insurance purposes. Please stress the importance of signing this to all convenors!!!!
All co-ordinators should have their sign on lists, rosters, badges and float run sheets by now.
Create a Central Station for all food drop offs – cakes, sweets, consumables etc
Check that all last minute stall fees have been paid

Drop a noise warning flyer in neighbours letterbox, include discount ride pass
Letterbox drop for neighbours esp free fireworks inc free coffee voucher
Thank you letter to certificates
The week before the fete, ask for parents to help deliver flyers to local streets and also local schools, churches, and kindys.
Keep pushing ride passes – the more Passes pre-sold, the more children are committed to attending on the day
Signage – site plan, toilets, first aid
Signage for market trail
Send out link to volunteer sign up sheets weekly
Organise stall supplies
Organise fire extinguishers for hot food stalls
Signage – stall names, price lists