10 Months to go

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10 Months to go – Countdown!

On this page you will find:

Checklists for:
- Convenor
- Logistics
- Stalls
- Marketing
- Sponsorship
- Treasurer
- Entertainment
- Raffle
Links to useful articles
Fete video
Quickfind guide to source all the suppliers you need

What is ‘Fete in a Box’?

Our ‘Fete in a Box’ Countdown is the predecessor to our book: The Practical Fete Handbook for Fundraising Event Organisers! The book contains all of the information in this article and so much more – consolidated in an easy-to-read format, including the bonus: 99 Fete Stall Ideas! You can buy the book in printed form or as an eBook here.

10 months to go! It’s time for:

☐ Convenor

Look into whether any local council grants are available for your event. For example, Brisbane City Council offers a suburban initiative grant.
Make sure your ride booking is finalised.

☐ Logistics

If you would like roads closed off, look into council permits.
Also check if the council offers a bin program for events.

☐ Stalls

If you are bringing in external vendors, prepare an expressions of interest sign up form on website – it will save you from going through emails later. You can use Google Forms or the free plan of Typeform for this.

☐ Marketing

Signage – if you’re planning on putting up signs around the neighbourhood, check with your local council in case you need permission – this process can take some time.
While you’re there – ask them to put your fete on their community calendar.

☐ Sponsorship

Does your sponsorship proposal (or at least your proposed packages) need to be approved by the committee or your school? If so, make sure it’s prepared in plenty of time.
COOL IDEA: This idea can be used as either a prize (for example highest raffle ticket seller) or for a ‘fireworks sponsor’. You can let the sponsor be the one to press ‘go’ on the fireworks. Obviously, you need to be having fireworks for this to work 😆

☐ Treasurer

Mostly a rest month 🙂 If you’re desperate to do something, you can look into what format the invoices to the sponsors will take.

☐ Entertainment

If you are looking at paid entertainment, for example, roving entertainers, start looking at options now.

☐ Raffle

If you’re doing a major raffle, you’ll need to organise your prize well in advance so you can apply for the necessary approvals. See the raffle rules here.