1 Day to go | Fete in a Box

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1 Day to Go – ‘Fete in a Box’ Countdown Planner!

On this page you will find:

What is ‘Fete in a Box’?

‘Fete in a Box’ is the ultimate expression of our mission at the Fundraising Directory ‘to save volunteers from having to reinvent the wheel all of the time’!

  1. Sign up to our emails counting you down to the big event, featuring a BUNCH of tips and templates to make life easier.
  2. Send us your stuff! Fete in a Box is a ‘living project’ so please send us your feedback, ideas and templates to make it even more helpful!!
  3. This project is a huge labour of love, so please support our work by letting our advertisers know you found them through us 🙂

xMandy aka the Fundraising Whisperer

1 Day to Go! It’s time for:


  • What’s done is done, profit will be what it is, don’t stress
  • Breathe and relax – it will come together!!!!


  • Chargers, ensure everything is plugged in eg walkie talkies mobile phones etc
  • Overnight security (last minute lifting jobs) – Ask some willing fathers to sleep overnight onsite as volunteer security (thank them profusely!).
  • Spray paint layout on oval: food section, stalls, community showcase, rides
  • Students to take chairs to oval.
  • Make sure there’s a map of stalls layout for when stall holders arrive to set up
  • Set up market stalls / Marquees up for school stalls, bar, food areas (ask stall holders to help)
  • put tables/chairs in place
  • Ensure Bar / alcohol area is roped off
  • Bump in, rides, chip van, stage, food deliveries, fridges


  • Pick up and Prepare what Fresh food you can
  • Load fridges with food and drink
  • Stall co-ordinators can come set up after 4pm
  • Create a central station for children dropping off cakes, lollies and other items. These may need to be stored in your portable cold room.


  • Put out street signs on local street corners – remember to collect them the next afternoon.


  • Charge eft machine
  • Collect float money from bank and make up stall floats


  • Make sure you have copies of Running sheets to give stalls for entertainment/stage MC announcements, sponsor blurbs, half price cakes etc


  • Set up silent auction

Useful Articles

Fete Video

Coming Soon.

Quickfind Guide:

Activities, Face Painters and Entertainment

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Amusement Rides and Jumping Castles

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Animals & Pony Rides

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Bulk Suppliers

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA


ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

First Aid, ATMs & Services

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Food, Drink & Fun Foods

ACT   |   NSW   |   NT  |   QLD   |   SA   |   TAS   |   VIC   |   WA

Glow Sticks / LED

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Showbags, Novelties & Prizes

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Stall Supplies & Stallholders

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA