1 Day to go | Fete in a Box

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1 Day to Go – ‘Fete in a Box’ Countdown Planner!

On this page you will find:


What is ‘Fete in a Box’?

‘Fete in a Box’ is the ultimate expression of our mission at the Fundraising Directory ‘to save volunteers from having to reinvent the wheel all of the time’!

  1. Sign up to our emails counting you down to the big event, featuring a BUNCH of tips and templates to make life easier.
  2. Send us your stuff! Fete in a Box is a ‘living project’ so please send us your feedback, ideas and templates to make it even more helpful!!
  3. This project is a huge labour of love, so please support our work by letting our advertisers know you found them through us 🙂

xMandy aka the Fundraising Whisperer

Chargers, ensure everything is plugged in eg walkie talkies mobile phones etc

What’s done is done, profit will be what it is, don’t stress

Charge eft machine

Running sheet for ent stage MC announcements sponsor blurbs

Fresh food

Set up silent auction

Set up market stalls

Overnight security (last minute lifting jobs)

Load fridges with food and drink

Marquees up for school stalls, bar, food areas

Collect float money from bank and make up stall floats

Spray paint, food stall layout, outside stalls, community showcase

Bump in, rides, chip van, stage, food deliveries, fridges

Mark Stall locations on oval

Make sure there&#39;s a map of stalls for all the female Stall Co-Ordinators out there – don&#39;t let men override your plans!

Marquees erected – tables/chairs in place

Stall co-ordinators can come set up after 4pm

Hand out all Coordinator ID Badges

Cover all trestle tables

Put out street signs on local street corners – remember to collect them the next afternoon.

Ensure Bar / alcohol area is roped off

Breathe and relax – it will come together!!!!

https://www.fetesandfestivals.com.au/the-day-before-the-fete

Aim to set up as much as possible on the day before the fete. Your fete schedule is crucial.  Not only will you have enough to do on the actual day, but this gives your committee time to address any problems that suddenly arise. The physical set up of a large fete can overwhelm some volunteers.

Have a plan of action ready to make this as smooth and stress-free as possible:

  • Ask for volunteers to help collect tables and chairs from classrooms. This can all be done the day before.
  • Organise delivery of all hire equipment and distribute to the appropriate stalls.
  • Book your electrician for the afternoon before the big day, to get all power requirements in place. All stalls needing power require workplace health and safety checks complete before ‘show time’.
  • Create a central station for children dropping off cakes, lollies and other items. These may need to be stored in your portable cold room.
  • Use spray paint on grass or chalk on concrete to outline areas for stalls.
  • Collect the float and change from the bank, and store safely.
  • Let ride operators know when you are setting up. They may choose to set up major rides the day before.
  • Ask some willing fathers to sleep overnight onsite as volunteer security (thank them profusely!).
  • Create a contingency plan in case of wet weather.
  • Ensure all stall convenors have a finalised map so they know where to set up.
  • Mark Stall locations on oval
  • Make sure there’s a map of stalls for all the female Stall Co-Ordinators out there – don’t let men override your plans!
  • Marquees erected – tables/chairs in place
  • Stall co-ordinators can come set up after 4pm
  • Hand out all Coordinator ID Badges
  • Cover all trestle tables
  • Put out street signs on local street corners – remember to collect them the next afternoon.
  • Ensure Bar / alcohol area is roped off
  • Breathe and relax – it will come together!!!!

1 Day to Go! It’s time for:

Convenor

Logistics

Stalls

Marketing

Sponsorship

 Treasurer

 Entertainment

Raffle


Useful Articles


Fete Video

Coming Soon.


Quickfind Guide:

Activities, Face Painters and Entertainment

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Amusement Rides and Jumping Castles

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Animals & Pony Rides

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Bulk Suppliers

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Fireworks

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

First Aid, ATMs & Services

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Food, Drink & Fun Foods

ACT   |   NSW   |   NT  |   QLD   |   SA   |   TAS   |   VIC   |   WA

Glow Sticks / LED

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Showbags, Novelties & Prizes

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA

Stall Supplies & Stallholders

ACT   |   NSW   |   NT   |   QLD   |   SA   |   TAS   |   VIC   |   WA