1 Day to go

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1 Day to Go – Countdown!

On this page you will find:

Checklists for:
- Convenor
- Logistics
- Stalls
- Marketing
- Treasurer
- Entertainment
- Raffle
Links to useful articles
Fete video
Quickfind guide to source all the suppliers you need

What is ‘Fete in a Box’?

Our ‘Fete in a Box’ Countdown is the predecessor to our book: The Practical Fete Handbook for Fundraising Event Organisers! The book contains all of the information in this article and so much more – consolidated in an easy-to-read format, including the bonus: 99 Fete Stall Ideas! You can buy the book in printed form or as an eBook here.

1 Day to Go! It’s time for:

☐ Convenor

What’s done is done, profit will be what it is, don’t stress
Breathe and relax – it will come together!!!!

☐ Logistics

Chargers, ensure everything is plugged in eg walkie talkies mobile phones etc
Overnight security (last minute lifting jobs) – Ask some willing fathers to sleep overnight onsite as volunteer security (thank them profusely!).
Spray paint layout on oval: food section, stalls, community showcase, rides
Students to take chairs to oval.
Make sure there’s a map of stalls layout for when stall holders arrive to set up
Set up market stalls / Marquees up for school stalls, bar, food areas (ask stall holders to help)
put tables/chairs in place
Ensure Bar / alcohol area is roped off
Bump in, rides, chip van, stage, food deliveries, fridges

☐ Stalls

Pick up and Prepare what Fresh food you can
Load fridges with food and drink
Stall co-ordinators can come set up after 4pm
Create a central station for children dropping off cakes, lollies and other items. These may need to be stored in your portable cold room.